If you’re planning to switch business locations, you might be wondering how to prepare for an office move.
Getting ready to move your business and team of employees can feel like an overwhelming task, especially if you’ve never gone through a transition like this before. As a business owner, you’re responsible for maintaining business operations during the move and ensuring everything makes it to the new location safely. For business owners, that means vetting and hiring a professional moving company to guarantee the safe transport of desks, chairs, filing cabinets, expensive electronics, and large pieces of furniture, and more.
The best way to get prepared for the big move is to create a detailed plan of action and get everyone on your team involved. Mapping out the entire process from beginning to end will help break this seemingly overwhelming task down into steps that are easy to execute.
Explore our complete checklist for moving to a new office:
Moving to a New Office: Checklist
We recommend distributing this checklist to your entire team once the announcement is made. This will help keep everyone on schedule, and help relieve any anxiety or confusion about the process.
- Create a timeline
Sit down with managers and other decision-makers in your company to come up with a realistic timeline. Your timeline should consider dates and deadlines that are most important to your business, including when your lease ends, when you will hire a professional moving company, when you will conduct the move, and when business operations should resume in the new location.
- Make the announcement
The way you make your moving announcement will depend on the size and nature of your business. For example, if you have a large business with over 100 employees, you might schedule a mandatory video conference call and follow up with an email and video recording; if you have a small business with a dozen employees, you could call an in-person meeting.
No matter how you choose to announce the move, it’s recommended to distribute a supplemental email detailing the timeline and other important details regarding the move.
Here are the most important details to include:
- Relocation date and time
- Name and address of the new location
- A brief description of the new office space (size, types of rooms/offices, special features, etc.)
- Why you are moving
- Office moving tips for employees
- What to expect in the coming months/weeks
- Get your team involved
Prepare to relocate employees by making sure everyone is involved. Create and distribute clearly defined roles and responsibilities to everyone on the team, making the entire process easier and faster; plus, help remove uncertainty and build team cohesion.
Start by ending a company-wide survey that addresses:
- What kind of equipment/furniture each employee needs to move
- Equipment that needs to be replaced (broken keyboards, outdated monitors, etc.)
- New seating arrangement requests
- Preferred design/set up for the new office
- Restrictions for carrying/moving heavy boxes
- Special requests for the new office
- Hire a professional moving company
Hiring a professional moving company for this transition is crucial for a few reasons. First, a moving company can guarantee your equipment and furniture makes it to the new location safely and on-time.
Second, professional movers make sure your employees don’t injure themselves trying to move heavy items themselves. Allowing employees to move their own equipment and furniture can result in a workplace injury or property damage.
Third, a moving company that has moved offices before can make their best recommendations for truck size, additional moving accessories, and moving day timelines. This can remove much of the stress and guesswork that comes with moving your business for the first time.
Hire Bennett Movers to Move Your Office
Call Bennett Movers when you’re ready to move your office to a new location. We have years of experience helping business owners and their employees make this transition, and we’d love to help you. Visit our website to find a Bennett Movers location near you! Contact us if you have any questions about our office moving services.